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Lawyer of Trust (Ombudsman) Germany

At Schlun & Elseven Rechtsanwälte, our team of whistleblowing lawyers support corporate clients and whistleblowers as external lawyers of confidence (ombudsman) to prevent corruption within companies. As recent years have demonstrated, whistleblowing can cause significant reputational damage to even the largest and most well-known companies. Potential whistleblowers can also face great difficulties if they present their information without first determining whether it is right to go to the public. Our external lawyers of confidence allow whistleblowers to report matters of corruption, white-collar crime or other concerns, without fear of revealing their identity.

For companies, working alongside an external lawyer of confidence (ombudsman) allows actions of corruption, white-collar crime and other damaging matters to be uncovered. Allowing the whistleblower to act anonymously means that they can report their information in confidence and with security. Once the information is known by the company, they can act in an appropriate manner without facing the reputational damage of having the information become public knowledge.

Secure, confidential and effective grievance procedures that work for your business.

Consult with Schlun & Elseven regarding implementing a Layer of trust (ombudsman) system.

The Benefit of a Lawyer of Trust (Ombudsman): Anonymity

Preventing corruption and other white-collar crimes needs to be a priority within companies. As whistleblowing has become more prominent, companies need to ensure that secure, effective, and confidential grievance systems are in place that employees, managers, and other parties can trust. Working with a lawyer of trust (ombudsman) allows an external party to play an essential role in the structure. Working closely with a lawyer of trust offers parties who uncover such issues to report to a person outside of the company and guarantees them anonymity. In turn, employees have fewer fears about reporting alleged corruption, and they are fully aware of their legal rights and responsibilities with the information they possess. Should the information provided be accurate and corruption is discovered, companies can then take appropriate actions. Reacting to discoveries of corrupt or illegal behaviour allows companies to enact and implement compliance policies transparently.

Anonymity is central to the lawyer of trust (ombudsman) model, as potential whistleblowers have a person they can talk to in confidence. Without this model, those who discover apparent corruption may be faced with the choice of bringing this information to the public or reporting it internally. The disadvantage with internal reporting may revolve around the person involved in the alleged activity, as their position within the company may enable them to have power over the reporting process. Whistleblowers looking to report to the public do so, knowing that it may damage their prospects within the company and may cause reputational damage to the enterprise. If the information is not correct, they may even face criminal prosecution themselves.

The disadvantages inherent in these two options provide the whistleblower with two further options: anonymously reporting the information internally and not reporting what they have uncovered. Not reporting the information allows the corruption or other matter to continue or may lead to another whistleblower possibly going forward to the public in the future. In contrast, anonymous reports prevent follow up questions. Without the opportunity to follow up with the individual, companies can be left where they do not have the required evidence, or they may be missing some critical information. The lawyer of trust (ombudsman) allows companies to have a system that negates these disadvantages.


Protection of Whistleblowers: Legal Knowledge

For potential whistleblowers, the lawyer of trust (ombudsman) role has the benefit that they are advised by an expert in German criminal and whistleblowing law. German law regarding whistleblowing can be complicated as issues such as data protection, the employee’s responsibilities towards the company and the need to protect trade secrets (§ 4(2), (3) GeschGehG) may all come into conflict. The implementation of the EU Whistleblower Directive should streamline the process but even then, potential whistleblowers should look for professional advice before taking steps to inform the public. This can be a complicated matter in cases where your firm does not have a lawyer of trust (ombudsman) role established.

Acting without knowing your legal responsibilities can bring criminal persecution, as for example, § 203 StGB contains a criminal offence for the disclosure of business secrets. Although under § 612a German Civil Code (Bürgerliches Gesetzbuch – BGB) employees are protected by the general prohibition of victimisation, this protection applies in matters where the whistleblower acted legallyTherefore, without possessing the required legal knowledge in advance, whistleblowers can put themselves into a difficult position.


Corporate Compliance System

For companies, working with a lawyer of trust (ombudsman) clearly demonstrates the value they place in legal compliance. Putting weight in compliance shows employees, investors and the broader public that your company is trustworthy with dealing with allegations of corruption, fraud and other criminal activity. When companies receive information from the lawyer of trust (ombudsman), they can act knowing that some evidence has been uncovered and that they should take the matter seriously. As a lawyer of trust, employees can approach the ombudsman with specific instructions regarding when to contact the company. When they have expressly asked the ombudsman to approach the company, it is clear that the company needs to be aware of the information that the employee has discovered.

By protecting the whistleblower and providing them with anonymity, the lawyer of trust can act as a go-between for them with the company. This role allows the employee to act confidently by providing the lawyer with the evidence needed without fear that it will end up in the wrong hands. Our lawyers will coordinate with your company’s management to draft practical guidelines around this issue. Adopting such policies transparently and unambiguously demonstrates to employees, investors and other third parties that the company is compliant with its legal responsibilities.

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Practice Group: German Whistleblower Law

Practice Group:
German Whistleblower Law

Contact
Aykut Elseven

Lawyer | Managing Partner

Dr. Thomas Bichat

Lawyer | Salary Partner

Dr. Matthias Wurm, LL.M.

Lawyer

Contact
Jens Schmidt

Lawyer

Martin Halfmann, LL.M.

Lawyer

Florian Reisser

Lawyer | Freelance

Contact our Law Firm regarding the Lawyer of Trust (Ombudsman)

Please use the contact form to inform us about your concerns in the field of whistleblowing, compliance and implementing a lawyer of trust system. After receiving your request, we will make a short preliminary assessment on the basis of the information provided and give you a cost estimation.

At Schlun & Elseven Rechtsanwälte, we understand our clients’ need for maximum security when dealing with personal information and confidential records. That is why we offer a specially-operated > secure message and file server with the highest security standards.

You can use this mechanism to send us encrypted files and messages. The contents are encrypted with a password assigned by you, which you must send to us via a third channel.  Depending on the level of security required, you can forward this password to our offices via our contact form, > email, > telephone, or even PGP.

You can also send us the request directly via PGP. However, we recommend using our secure server for sending files. You can download our public key > here. Our fingerprint is: BF 10 9852 679B AFD5 F486 C5C4 E2E4 E9AC CB5E 7FA5.